With our longstanding and extensive knowledge of the commercial property market in South Wales, we are well placed to provide specialist advice on all aspects of retail, industrial, office and leisure property. As well as the sale and letting of commercial properties, we also offer the following related services:-
With our longstanding and extensive knowledge of the rural property market in South Wales, we are well placed to provide specialist advice on farms, smallholdings, equestrian property and rural land. As well as the sale and letting of rural properties, we also offer the following related services:-
Our established Commercial Property Management department has a strong client base in both the retail, office and industrial sectors and offers a comprehensive management service.
Client Money Protection Policy
Brinsons Limited are regulated by the RICS and have established strict account management procedures in accordance with the RICS Professional Standard regarding Client Money Handling.
Client money is held in a correctly named client bank account separate from all other monies, as advised in our Property Management Agreement.
Staff within our Accounts Department have clear guidelines of their responsibilities and duties, our entire client accounting function (both Residential and Commercial) is overseen by our Finance Director. We utilise a manual system at present for our Commercial Client Account and a specialist software package (LetMC) to manage our Residential Client Account effectively. However, we are currently implementing a Commercial software package and it is our aim to have this live over the coming months. All systems utilised by our teams’ records transactions in a client ledger and enables running balances to be maintained. All systems are password protected and incorporate firewalls, backups and disaster recovery. Our strict accounting procedures ensures that money can clearly be linked to the client to whom it belongs and is protected on their behalf at all times. Access to client funds is restricted to our dedicated accounts staff which is overseen by our Finance Director and there is adequate cover in place for annual leave and long-term sickness.
Client monies are recorded and reconciled on a daily basis with payments being made on a faster payment system usually within 24 hours of receipt. Deductions for payments to contractors etc., are authorised by the Commercial Property Director and the Residential Lettings Manager. All payments are actioned once the relevant accounts have been checked to ensure sufficient funds are in place. Authorisation of payments is only made by the Managing Director or the Finance Director, in accordance with the bank mandate. Statements of Account are issued to our Landlord’s both on a monthly basis and quarterly basis to advise them of the activity on their ledgers. All client accounts are reconciled on a monthly basis and reviewed by a senior member of staff, with any differences identified and adjusted as required.
We aim to identify the owner of any unidentified client money received into our client accounts but if this is not possible we hold the funds in our account for a period of three years and after this we apply to the RICS for permission to pay these funds to a registered charity. A receipt and an indemnity are obtained to so that if a beneficiary is subsequently identified, the charity undertakes to reimburse the monies received.
Our Property Management Agreement illustrates all other services provided including information on bank charges and bank interest.
